What We Do

Before the Party

  • Offer our clients unlimited meetings, email, and phone communication throughout the planning process.

  • Collaborate with you on a personalized event look-book to include overall color palette and style, invitations, floral arrangements, furnishings, tabletop, and guest favor designs.

  • Develop and manage the event budget with cost-saving solutions.

  • Create and manage a detailed planning timeline -- 12-7 Months, 6-3 Months, 2-1 Month, 2-1 Week, and event day hour by hour timeline.

  • Schedule and attend vendor meetings, walk-throughs, and tastings.

  • Assist with locating the perfect venue along with a viable "rain plan".

  • Coordinate vendor selection, permitting, and contract negotiation to include catering, floral, photographer/videographer, musicians/entertainment, and rentals -- furniture, tent, flooring, A/C or heating, generators, lighting, photo booths, restroom units, etc.

  • Consult on floor and seating plans, lighting, welcome table, event programs, menu cards, guest favor area, photo booth/backdrop, lounge area.

  • Coordinate catering activities to include assistance with menu development and specialty cocktail ideas.

  • Review and maintain rental orders-- furniture, tent, flooring, A/C or heating, generators, lighting, photo booths, restroom units, etc.

  • Manage guest RSVP activity to include guest special nutritional, transportation, or venue access requirements.

  • Distribute delivery and load-in schedules, set-up layouts, hour by hour event day timeline, contact information, and all other necessary information to vendors in advance of the event day.

 

On Party Day

Manage all aspects of the hour by hour event day timeline to include:

  • On time arrival, load-in, and set-up of rentals, caterer, florist, musicians/entertainment, photographer/videographer, and service staff.

  • Guest transportation to the event.

  • A graceful transition between guest arrival, photos, cocktail hour, meal service, toasts/speeches, entertainment, and guest departure.

  • The unexpected.  We are prepared for any little surprise with calm nerves and behind the scenes solutions.

  • Distribute final vendor payments and service gratuities.

  • Supervise vendor break down and clean-up.

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